Medical Device Congress - Promotional Opportunities: Terms & Conditions

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Terms & Conditions

EXHIBIT TABLETOPS Exhibit cost includes 3' x 6' draped tabletop and company listing in the program guide. A post conference attendee list for a one time mailing. Phone lines, electricity and any other materials are an additional cost.

RATES AND ASSIGNMENTS - Assignments will be made on a first come, first serve basis. Each tabletop space includes two exhibitor personnel. Cost is $1,895.00 per tabletop space.

PAYMENT - A 100% deposit is required for each tabletop ordered. Payment may be made by check, Visa, MasterCard or American Express. Make check payable to Health Care Conference Administrators.

EXHIBIT LOCATION AND FLOOR PLAN - Exhibits will be located as indicated on the official floor plan. The exhibit management reserves the right to make modifications as necessary.

FAILURE TO OCCUPY - Space not occupied by the close of installation (unless previous written arrangements where made) will be forfeited by the Exhibitor. The Medical Device Regulatory and Compliance Congress may resell, reassign or use the space.

EXHIBIT HOURS AND EVENTS IN EXHIBIT HALL - Exhibit hall will be open as follows:

CANCELLATION OF EXHIBIT CONTRACT - Exhibiting status is not final until payment is received. All fees are non-refundable.

BADGES - Each exhibit table space will be furnished 2 badges. Additional all-access badges may be purchase at the standard registration rate. All exhibitor personnel must register and wear their badges for admission to the exhibit hall, special meals and included social events.

CONFLICTING MEETINGS AND SOCIAL EVENTS - In the interest of the entire conference, Exhibitor agrees not to extend invitations, call meetings, or otherwise encourage absence of members, other exhibitors, or invited guests at any time during the dates of the event without permission from the conference organizers.

GENERAL SERVICES CONTRACTOR - There will be no contractor for this facility.

DRAYAGE - Freight charges and arrangements are the Exhibitor's responsibility. Shipping locations will be e-mailed to you approximately 6-8 weeks prior to the conference.

INSTALLATION AND DISMANTLING OF EXHIBITS - Set up for the exhibit is Wednesday, March 29th from 6:00pm -8:00pm. All exhibits must be in place and ready for display by Thursday, March 30th at 7:30 am. Dismantling of exhibits may begin at 12:00 pm on Friday, March 31st. Setting up, tearing down and removal of exhibits are the responsibility of the Exhibitor. Should the Exhibitor fail to remove the exhibit, removal will be arranged by the conference management at the Exhibitor's expense. Dates and times listed above are subject to change and will be specifically confirmed at a later date.

LIABILITY - Exhibitor assumes responsibility and agrees to indemnify and defend the Medical Device Regulatory and Compliance Congress, Harvard University, and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. Neither the Medical Device Regulatory and Compliance Congress nor Harvard University maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance if desired.

If the exhibit hall is uninhabitable due to acts of God, during any part or whole of the exhibition, the Conference is not responsible and the exhibitor hereby waives any claim against the Conference for losses or damages which may arise in consequence of such inability to occupy assigned space.